Trips

Running a  CSP Trip

The Union supports CSPs in organising trips, and a bit of planning ensures the best experience for your members. Legally, all trip details must be recorded and risk assessed beforehand. 

Reminder: The Trip Policy now defines any activity taking CSP members outside London as a trip, whether it’s abroad, within the UK, overnight, or not.

For all trips you need to complete the following: 

  • Activity Proposal Form
  • A Risk Assessment
  • An Event & Trip Budget on eActivities (£500+)
  • A participant list (to be emailed to Activities 1 week before)

Review: The Union will check your Trip Proposal and Risk Assessment and let you know if adjustments are needed.

Approval: Do not spend money or make arrangements until you get final feedback from the Union.

After Approval: Once approved, arrange accommodation, insurance, travel, and share risk procedures with your participants.

  • Trip Proposal

    Please complete the form below and await a review.

     

     

Submission Times

Trip Type 

Submission Time 

International Trips 

2 months 

UK Trips 

1 month

These timelines include feedback and review periods, so further actions may be required after you receive feedback. Trip proposals submitted too close to the date will be rejected and must be resubmitted with a later date. If you do not hear back within 3 weeks of submission, email us with your trip proposal ID for an update. 

If you are unsure or need more information on running trips, please contact activities@imperial.ac.uk